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The Curious Case of Blogging Policy for Employees

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Blogging has always been a platform to discuss ideas and spark conversation about topics, even when it comes to business. Its flexibility and use-cases are what makes blogging great to begin with.

The same thing can be said with most tools available at your disposal for your business nowadays. From learning management systems to gamification platforms, they help motivate employees and encourage high levels of performance over a sustained period.

However, there are cases when technology can be harmful to your brand, even if indirectly.

For employees, blogging can be a means to to vent out their frustration at work. Some need to release the stress they’ve been keeping from their colleagues. While this process may be healthy for their well-being, the same cannot be said about the employer.

If you happen to be at the wrong end of the stick in this situation, then you’re probably suffering the aftermath of whatever they wrote on their blog.

You need to avoid any instance that your employees are expressing their resentment to their jobs using this medium.

While employees are people too, this does not absolve them from acting out of spite and recklessness. They need to be accountable for whatever they do that could affect the company they work for.

Therefore, you must set up a blogging policy to guide employees on how to conduct themselves online and outside of work.

Why do you need a blogging policy?

For business owners, a blogging policy is your safety net. You can’t control what people say or do outside of their work hours. However, what you can control is how their words and action affect your business.

A blogging policy in place will protect your business from anything defamatory your employee might say or do. Just as much as you value the work your employees do, you also need to protect the interests and image of your company.

A blogging policy doesn’t necessarily expose your employees to legal action. What the policy needs to remind your employees is accountability. What you want are not only hard-working employees but also responsible ones. You want to be working with people who respect what your company represents. If they can’t observe your blogging policy, then they might not be the people whom you want as your employees moving forwards.

Your blogging policy also applies to social media. People use social media more often than a blog as a platform to express their opinions. You can use the policy to cover the blogging and social media activities of your employees to exempt your company from their online activities.

What to include in your blogging policy

What to include in your blogging policy?

When drafting your blogging policy, you need to cover as much ground as possible. You don’t want to leave stones unturned for whatever reason. By being exhaustive in your policy, you exclude your company that you’ve worked so hard to build from sharing their opinions.

Below are the basic ones that you should cover in your policy:

Expressed consent

If your employee features your company on a blog post or a social media update, then you must require them to mention that their views were written and expressed in the content do not represent the views of the company. This rule also applies to your competitors that employees will mention on posts or updates.

At the same time, you need to request them to mention to you or the assigned managers about the post they’re writing that mentions your company. This courtesy preempts you and the higher-ups to anticipate the content and gives you a chance to visit the post at your will.

As long as the employees observe the conditions in your policy on their posts, then they should be in the clear. If they act on behalf of the company, then they cross your blogging policy, and you have grounds to take action against them. You can forbid them from using your logo without your permission to avoid the possibility that readers think that the employees represent your company on their blogs.

Confidentiality

The confidentiality clause is usually included in the contract they sign before stepping foot in your office. However, there’s no harm in reiterating the fact that they are forbidden to share sensitive information about your company to the public. Subjects that are not allowed include but are not limited to:

  • upcoming product releases
  • sales figures
  • number of products sold
  • trademarks
  • private information or those that have not been released by the company to the public

You need to be clear about the topics that employees should not discuss on a public platform to prevent them from divulging sensitive information. Encourage them to ask your PR Officer about topics that they can mention so they can avoid legal trouble.

Respect and privacy rights

If your employees paint your company in a negative light, then you have grounds for legal action against them. The last thing you want from them is a negative perception from the public, which could affect your sales performance if things escalate.

You also need to inform employees that any derogatory statements made about your company in their posts affect not only your business but also the other employees that have nothing to do with the post in the first place. Not to mention, you can terminate your contract with these employees, if push comes to shove. Surely, nobody would want that mess in their hands.

Wrapping it up

The blogging policy provisions above simply suggestions on how you approach this issues to your employees. I don’t claim to be an expert on these things. However, it doesn’t make me wrong either. The entire point of this post encourages you to cover all the bases of your business and protect it from any potential harm that your employees may commit against you. Therefore, you need to consult a professional to help you draft your policy and make it iron-clad and airtight as possible.

Also, it’s also best to mobilize employees to share content from within your company through employee advocacy. Instead of employees posting stuff on social media beyond your control, you can incentivize their social media and blogging activities to the benefit of your company.

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Christopher Jan Benitez is a freelance writer for hire who provides actionable and useful web content to small businesses and startups. In his spare time, he religiously watches professional wrestling and finds solace in listening to '80s speed metal.

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7 Habits That Can Make You a More Efficient Blogger

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Starting a blog is exciting, whether you’re using it as an extension to promote your current business or you’re just trying to maintain the blog as a personal endeavor. In any case, part of your success will depend on your ability to write new blog posts at an efficient rate; if you aren’t producing new blog posts fast enough, your audience could lose interest in your content. Similarly, if it takes you too long to write a new blog post, your profitability is going to decrease.

The solution is to focus on improving your efficiency as a blogger, so you can accomplish more in less time and end up with more raw content as a result.  

The Best Habits to Improve Your Efficiency

These are some of the best habits to improve your efficiency as a blogger:

  1. Dress professionally. If you’re working from home or blogging in your free time, you’ll be tempted to wear the most comfortable clothes and lounge in the living room while writing. But if you want to be successful and work efficiently, it’s much better to dress professionally and establish a professional work area. The idea is to treat your blog work like it’s your job. You’ll take your work more seriously, and you’ll be less inclined to follow distractions. It may also change how you think about your work and how you approach problem-solving.
  2. Practice good hygiene. While you’re at it, make sure to practice good hygiene—especially if blogging is your full-time job. The most obvious habit here is to shower regularly, but you’ll also want to keep your clothes clean, take good care of your environment, or as 14K Gold Teeth suggests, clean accessories like custom gold grillz. You’ll feel more professional in your environment and will have less clutter to distract you.
  3. Stick to a routine. Routines are vital for improving your efficiency. They help you establish consistent processes, which you can follow to save time and refine your habits. They give you something predictable to work with, so you aren’t scrambling to figure out what to work on next. They also reinforce your most productive habits, so you can continue working without thinking too much about it—in other words, they’re procrastination-busters.
  4. Set a strict schedule. While you’re developing your routine, try to create and stick to a strict schedule. For example, you might set a timer for one hour to read the latest news, a half hour designated to preparing an outline, and another hour to finish your full first draft. These temporal limitations help you avoid Parkinson’s law, which states that the amount of time it takes to do a task will swell to fill whatever amount of time is allotted to it; in other words, the tighter you set your timetables, the more efficiently you’ll be motivated to work.
  5. Keep an editorial calendar. Create a high-level editorial calendar as early as possible, and stick to it the best you can. This will help you ensure your high-level goals and priorities never fall out of your sight, and make sure you never run out of work. Set target dates for drafting and publication, so you’re always working toward something, and jot down your new topic ideas whenever you get them.
  6. Stay organized. This should go without saying, but the vast majority of new bloggers suffer from not being organized. They read new material that could serve as inspiration for a new post, but lose the original article. They set goals for themselves, but forget them or change them too frequently for them to take effect. Create a system for taking notes and keeping track of your high-level priorities, and stick to it.
  7. Keep reading on a regular basis. Reading is one of the best ways to consistently and reliably improve your writing, so make time for it in your schedule. Reading work like yours can help you generate new ideas, improve your vocabulary, and increase your fluency, so you can write faster.

Learning and Improving

It’s a good idea to track your time while working on blog-related tasks. It will allow you to gather data on your productivity habits, and ideally, see how they improve over time. If there’s a particular task that takes up a disproportionate amount of your time, you can drop it or focus specifically on improving it. If you notice a strategy is making you more efficient in one or more areas, you can use it more frequently or apply it to different areas.

In any case, the real secret to becoming a more efficient blogger is committing to improve over time. Pay attention to how your habits develop, and continually refine your approach.

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Oh, Now I Get It! How to Explain Complex Topics to Your Audience

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Technical writers have a great number of skills, but perhaps the most important is the ability to adapt your language to the level of comprehension your audience has. A highly technical and complex article can overwhelm readers or even bore them.

“But it’s impossible to delight my readers and keep them engaged when I’m talking about the

IEEE 802.11ac principle of broadband technology,” We hear you cry. And, we get it. Turning a technical article into a sexy piece of content can feel like a daunting task, but it’s not mission impossible.

Here are a few content creation tips that will help you explain complex topics to your audience in a delightful manner.

Imagine That You Are Explaining the Subject to a Non-Tech-Savvy Friend

One of the most important things when creating technical content for a more broad audience is consistency. So, as much as possible try to use the same tone, level of knowledge, complexity of vocabulary, and so on. The easiest way to calibrate your writing style is to imagine that you are writing for a friend or a relative that has nothing to do with your area of expertise.

Imagine you are trying to explain a particularly complex topic to them, in a friendly and light discussion. How would you approach the subject? What elements you think would bore or frustrate them?

What helps you in the real world is adapting your style and vocabulary to the other person’s knowledge. You know that you don’t have to explain what an Internet browser does, but you might have to tell them more about the coding behind it when discussing responsive web design, for instance. Use common words and keep them engaged with a lighter, friendly style.

Adapt Your Vocabulary and Structure

Let’s take a look at how you can flip your technical writing to be more approachable. First of all: use concepts that your audience is familiar with or at least has a general idea about them.

A good start is to check what search words visitors use when browsing your website. You will identify commonly used terms that are related to the technology that interests them. Use those keywords yourself to keep visitors on your page.

Also, be careful about the structure of the text when writing online, especially when you are trying to explain something complex. Make sure to split your text into readable chunks. You can also help the reader understand the subject better by using titles and subtitles to separate the main ideas of your article.

Build up the Knowledge of Your Audience, from General to Detailed

Once you have established a common language and vocabulary between you and your target audience, start methodically presenting your topic, from general level information to more detailed aspects. Applying this rule will help you readers understand the topic better without wasting too much time. Online readers tend to ignore content that is, irrelevant or hard to understand.

While it is important to get the basics straight before getting deeper into your subject, make sure to summarize the purpose of your article at the very beginning, as it will let your audience know what they will learn about after going through it.

Use Style Tools That Help Your Audience Relate to the Topic

The fun part of writing about technical topics for a general audience is getting creative with it. Because you can’t use the “boring,” “stiff” technical jargon, you must come up with expressive comparisons, examples, and analogies. You can even evoke anecdotal evidence to support the facts since they are highly relevant for many of the users.

Helping them relate to the topic you are writing about is the key to grabbing their attention. Use day to day examples for the systems and processes you are describing, or mention the best-known similar thing. Give them examples of possible situations when they can come across the topic you are writing about and enable them to talk about it themselves.

Ultimately, is all about correctly identifying the level of knowledge your audience has. Encourage them to comment and ask any questions and keep the conversations alive.

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IT Management Solutions: What is the Key to Improving Employee Efficiency?

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There are many ways you can improve your employees’ efficiency. From decluttering the workspace to encouraging a stress-free environment, there is a whole range of things you can do to make your work life run smoother. One such technique you need to adopt for your company is an IT management solution.

What Does It Do?

An IT management solution such as SysAid takes all of the day-to-day programs that a business will use and consolidates them into one easy-to-use package. Every employee should be able to log on and complete all their work without having to leave the initial program.

It can contain such subsections as project management, customer relationship management, billing and invoicing, and a whole host of other features.

Why Should Employers Implement Such a Solution?

A system such as this allows managers to have better visibility over the company as a whole. They will be able to tell if an employee is completing their daily tasks to the best of their ability and will also allow them to see where they are lacking.

The data from the completion of these daily tasks can easily be tracked and analyzed to see where employees are struggling with efficiency. With some adjustments, efficiency can then be improved in these areas.

Project Management

One of the key reasons to install an IT management solution is for the project management aspects. A good project management program lets all employees know where they are with their projects at all times. Whether you are just working on the project or a project manager, you will be able to see the stage that the project is at and all the steps and processes that still need to be completed.

This collaborative nature helps improve speed and efficiency and stops the project becoming grounded in a lack of communication. If you are not yet using a project management system, you will notice that many small but important problems like misuse of resources will be greatly reduced.

Customer Relationship Management

By having your customer service staff use one portal for all their needs, you will see a great improvement in efficiency when it comes to handling customer enquiries. An IT management solution can contain a database with all your customer’s information. This means that if a case needs to be passed from one team member to another, there is little to no chance of any relevant information being lost in the transfer. Everything should be in place in the one database.

Invoicing and Billing

Keeping your various accounts and invoices in different places can lead to items being forgotten or double-charged. By using an IT management software, your managers and accountants will be able to successfully keep track of all costs and reduce unnecessary spending. This will improve efficiency as multiple enquires are not being made to complete invoices and other reports.

There are just some of the ways an IT management solution can improve your business. If you feel you need to improve your company’s efficiency, consider implementing one today.

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