- Task Management Tools
Trello is the ultimate project management tool. Start up a board in seconds, automate tedious tasks, and collaborate anywhere, even on mobile.
When you want to get a handle on project management, choosing a tool that helps you and your team stay organized is vital.
No matter your industry, keeping your projects organized will maximize efficiency and minimize mistakes.
One of the best project management tools available is Trello.
With Trello, you’ll get all the best features for keeping track of tasks and projects in an easy-to-use platform.
Keep reading to learn more about this tool, its features, pricing, and if there are any alternatives.
Trello at a Glance
- Market Segment: Corporations and businesses
- Best For: Project teams
- Plans & Pricing:
- Standard Plan $5 per user, per month
- Premium Plan $10 per user, per month
- Enterprise $17.50 per user, per month
What Is Trello?
Trello is a project management tool designed for team collaboration.
It uses a Kanban-style system to organize ideas, goals, and materials in an intuitive workspace.
In addition, Trello has desktop, web, and mobile interfaces, making it easy to switch from your phone to your computer seamlessly.
What Is Trello Used For?
Trello’s primary purpose is project and task management.
It allows you and your team to organize goals, links, and all project-related materials in one space.
This enables collaboration from anywhere and helps avoid the frustration of shared documents, attachments, and long email chains.
How Trello Works
Trello uses a Kanban-style board and card system to organize your content.
In addition, it features lists, notecards, and other tools that let you create project templates and streamline workflows.
Moreover, Trello makes it straightforward to grant team access to a project’s content or restrict access to specific users.
Notable Features of Trello
Trello has a handful of notable features that make it a go-to for project managers and businesses.
Various Project Views
Trello offers users a variety of interface views that allow visualization easier.
The calendar and timeline views make it easy to organize tasks and manage timelines.
Trello’s dashboard view will give you a bird’s-eye view of how your project is coming along.
Trello has desktop, web, and mobile interfaces.
Multiple interfaces streamline workflows if you frequently bounce between your desktop and mobile devices.
Access to a mobile app also makes doing on-the-fly updates convenient.
Perhaps one of Trello’s best features is its intuitive workspace.
Although it might take some users a bit of time to get used to, Trello is easy to learn and navigate.
As a result, your team will be able to hit the ground running once you start a project.
A Trello feature project teams love is the automation tool Butler.
Managers can set up rule-based commands, such as shifting cards or sending out notifications, and Butler will take care of each task.
Trello offers a range of integrations called Power-Ups that make it simple to add workspace functionality.
There are Trello-borne and third-party Power-Ups you can use that’ll help make it easier for your team to manage tasks.
Are There Any Minimum Requirements Necessary To Use Trello?
A large part of Trello’s appeal is that there aren’t any complex requirements to use it.
Of course, you’ll need to have a mobile device or computer.
You’ll also need to meet the following system requirements:
- Use a supported browser (Chrome, Firefox, Edge, or Safari)
- iOS 14.0 or newer for Apple mobile devices
- Android 6.0 or newer
- macOS 10.9 or newer
- Windows 10 or newer
As long as you meet these conditions, you’ll have Trello up and running in no time.
How Much Does Trello Cost?
Trello offers a free version for individual users.
It gives you basic functionality, letting you organize and clean up projects and workflows.
The free version is advantageous for smaller teams that don’t need a robust project management tool.
All of Trello’s plans offer the following:
- Unlimited cards
- Unlimited Power-Ups
- 10 boards per workspace
- 10 MB/file
- Activity log
- Two-factor authentication
- Due date organization
For larger teams or more significant needs, Trello has three paid plans.
Each offers everything in the lower plans, plus added features.
- Standard Plan: Ideal for slightly larger teams who need to manage multiple projects. It costs $5 per person per month for the annual plan or $6 if you bill monthly.
- Premium Plan: Best for teams with up to 100 users with multiple projects running simultaneously. It costs $10 per month for the annual subscription or $12.50 if you pay monthly.
- Enterprise Plan: $17.50 per month for the annual plan. It doesn’t have a monthly payment option.
Does Trello Have an Enterprise Version Available?
Trello’s Enterprise Plan is a scalable plan designed for teams of up to 5,000 users.
It provides unlimited workspaces, organization-wide controls, and public board management.
Moreover, it includes SSO and user provisioning via Atlassian Access.
Trello Promotions & Savings
Like many other web-based services, Trello sometimes offers discounts using codes.
The company also provides a few other ways to save a bit of cash when using their service, including a free trial and lifetime discounts.
Does Trello Have a Free Trial?
Although Trello has four plans, the only ones you can test drive are the free and Premium Plans.
The free plan gives you access to limited services, but you can use it indefinitely.
You can try out Trello’s Premium Plan for 14 days.
It’s an excellent option if you want to explore all of Trello’s features without committing to a monthly or yearly plan.
Does Trello Offer Coupon Codes?
Trello doesn’t routinely offer coupon codes.
However, keep an eye out around Black Friday and Cyber Monday.
Many apps and tech companies provide discounts around that time.
Does Trello Have a Lifetime Deal?
Trello has a few lifetime deals that’ll help trim your productivity costs.
All discounts are offered by Atlassian, Trello’s parent company.
In addition, Atlassian offers discounts to several groups:
- Qualifying higher academic institutions are eligible for a 50% discount on Atlassian products, including Trello.
- Non-profit organizations can receive a 75% discount on all Atlassian products.
- Likewise, Trello’s Standard Plan is free to Open Source projects.
- Classrooms are eligible for a 75% discount on all Atlassian products, including Trello.
Finally, if you pay for your Trello subscription in advance, you’ll save a few dollars each month on your plan’s cost.
Who Are Trello’s Main Alternatives?
Trello is one of the most popular project management tools available.
However, it’s not the only one out there.
Here’s a quick look at Trello’s top competitors.
Monday is a project management tool similar to Trello.
It provides features that assist with task management, streamlines collaboration, and makes it easy to track team members’ progress.
Like Trello, it offers a 14-day free trial.
However, its plans cost slightly more, and some features are limited.
As with Trello, Basecamp is a project management software with a long list of tools to manage your projects and facilitate collaboration among team members.
Basecamp offers a 30-day trial of their top-tier subscription plan.
Unlike its competitors, Basecamp only has two plan options.
The personal subscription is free, but the Business option is $99 per month.
As the name suggests, Teamwork is a project management tool focused on small and large teams, collaboration, and organization.
It has built-in templates and integrations.
Teamwork’s plans range from free to $18 per month (though it does have an extended 30-day trial), excluding the enterprise option.
Its main downfall is that it isn’t as intuitive as Trello or other programs.
How Does Trello Differentiate Itself From Competitors?
Trello built a reputation as one of the best project management programs in the industry.
Its many features and tools make it stand out from its competitors.
However, a few features stand out more than others.
In particular, its comprehensive plan options come with a robust collection of tools.
Trello offers competitive pricing and is on the low end compared to other project management tools.
Finally, Trello offers everything you need for project management in an easy-to-use interface.
There’s not much of a learning curve, so you and your team won’t have to wait long to get started.
Who Is Trello Best For?
What’s nice about Trello isn’t it isn’t strictly designed for larger teams.
Instead, individuals, entrepreneurs, and project teams within businesses can all benefit from it.
Trello is an ideal tool for anyone who needs to organize a project with a lot of moving parts.
Of course, the most likely users are businesses with project teams.
Still, individuals, such as independent authors or freelancers, can also use Trello to organize their jobs or projects.
Why Is Trello Best for Teams of All Sizes?
Trello’s customization features and Power-Ups offer tons of scalability for team members and users.
When you have a lot of people working on one project, visualization and clear expectations are crucial to keep a project running smoothly.
Trello enables that seamlessly.
Likewise, a small business owner or independent contractor can customize Trello to their specific user needs.
In other words, they won’t be stuck with an array of tools they don’t need.
Is Trello Easy to Use?
One of the main reasons Trello is so popular among businesses is because it’s easy to use and won’t require a lot of training.
The interface is intuitive, its collaboration tools are simple to maneuver, and each feature is designed with a specific purpose.
Nevertheless, Trello offers plenty of resources for users who might run into trouble using the program.
If you have questions or want some help, you can check out their user guide for extensive lessons on how to use Trello.
What Features Do Some Users Love?
Trello has a broad fan base, mainly due to its wide selection of valuable tools.
Its task visualization is one of its most-loved features.
The multiple project views allow users to clearly organize and see what tasks are a priority and how a project is progressing.
Trello is also intuitive.
Instead of taking time to train your staff or spending hours learning how to use the tool, it’s quick to get started as soon as you sign up.
Although there might be some kinks to iron out, by and large, its usability is its most popular feature.
What Features Do Some Users Find Frustrating?
Although Trello is a popular project management tool, some users have found a few aspects somewhat frustrating.
One of users’ biggest frustrations is that many of Trello’s best features aren’t built-in.
Instead, you’ll have to choose Power-Ups to add specific functionality.
Unfortunately, taking time to select these can delay when you can start using Trello.
On the other hand, Power-Ups also allow you to choose just the features you want instead of navigating a lot of features you don’t need.
Another issue larger teams have is that Trello isn’t ideal for complex or multi-faceted projects.
For example, creating roadmaps or attaching tasks to tasks is something many teams rely on for a seamless project timeline.
However, Trello’s features in that respect are pretty limited.
Frequently Asked Questions
Are you still curious about how Trello works or whether it suits your team?
Here’s a bit more information that might help clarify a few of your concerns.
Can Trello work with Gmail?
Trello is available as one of many Gmail add-ons.
When you integrate Trello with Gmail, you can automate specific tasks, including creating card titles, adding descriptions, and generating to-do lists.
In addition, you can easily access multiple areas of your Trello boards directly from Gmail in just a few clicks.
Can Trello work offline?
Team members can use the Trello app anytime, anywhere, even if they’re not connected to the internet.
As soon as you get an internet signal, your work will sync with the Tello server.
Just be sure to backup anything you don’t want to risk losing if you plan to be offline for a while.
Trello is a jam-packed project management software filled with a broad selection of tools for project teams.
Not only that, but it’s a valuable tool for individual users who want to manage their own projects and ideas.
Do you have experience with Trello or another project management software?
Let us know about your experience in the comments.
Our BloggingTips Breakdown
- Costly to use with all available features
- Adding more applications can bog down the board and cause it to lag
- Training needs to occur for each new user to use all functions appropriately
- Integration with many apps and functionalities
- Easy-to-use interface
- Free trial period