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  • Automation Tools
  • Workflow automation for everyone. Zapier automates your work across 5000+ app integrations, so you can focus on what matters.

  • https://zapier.com/

Managing various business apps and services can be time-consuming and arduous.

By using a workflow automation tool, you can reduce the time spent on switching between different apps, micromanaging repetitive tasks, and more.

Zapier is one such tool at the forefront of workflow automation.

So if you wish to learn more about how Zapier can help you streamline your workflow, read on as we take an in-depth look at the platform and everything it has to offer.

Zapier at a Glance

Before we dive into everything you need to know about Zapier, here’s a brief look at the platform.

Market Segment: Workflow automation

Best For: Small businesses, entrepreneurs

Plans and Pricing: 

  • Free – $0 forever
  • Starter – $19.99 per month billed annually or $29.99 billed monthly
  • Professional – $49 per month billed annually or $73.50 billed monthly
  • Team – $299.99 per month billed annually or $448.50 billed monthly
  • Company – $599 per month billed annually or $898.50 billed monthly

What Is Zapier?

Zapier is a workflow automation tool that connects different web apps.

For example, you can use Zapier to automatically add new leads from your CRM into your email marketing software.

Or, you can use it to send out automatic thank-you emails for purchases in your e-commerce store. 

Zapier is extremely versatile and can be used to automate all sorts of tasks.

The best part is that it requires no coding skills – you can simply create a “zap” (a connection between two apps) using a point-and-click interface. 

How Zapier Works

Zapier is a tool that lets you connect different applications and exchange information between them based on a set of rules that you choose.

This way you can automate various time-consuming and repetitive tasks to improve your workflow.

For example, you could use Zapier to automatically add new contacts from a Google Sheets spreadsheet to your CRM system.

To do this, you would create what’s called a “Zap.”

First, you would select the trigger application (in this case, Google Sheets).

And specify the trigger event (for example, when to add a new row to the spreadsheet). 

Then, you would choose the action application (in this case, your CRM system) and specify the action event (for example, adding a new contact).

Finally, you would map the data fields between the two applications.

Once you’ve created the Zap, it will run automatically in the background.

It will watch for new events in the trigger application and perform the corresponding actions in the active application.

Zapier is a powerful tool that can save you a lot of time by automating repetitive tasks.

Notable Features of Zapier

Zapier is a great tool for automating repetitive tasks.

Its many notable features include automation, integrations, multi-step automation, transfers, and no-coding solutions.

1. Automation

Zapier allows for the creation of “zaps,” otherwise known as automated actions.

For example, you can set up a zap to automatically add new contacts to your CRM or to post new blog articles to social media.

2. Integrations

Zapier allows you to integrate the software with many applications that you use for work, including:

  • Mailchimp
  • Slack
  • Gmail
  • Google Calendar
  • Trello
  • Salesforce
  • Twitter
  • Asana

3. Multi-Step Automation

Instead of setting up individual tasks, you can set up multi-step zaps that act as chain reactions.

For instance, if someone buys from your website, you can set up a multi-step zap to automatically perform different tasks.

For example, it can send a thank-you email, notify the rest of your team in Slack, and add the user to your Mailchimp email list.

4. Transfers

Zapier allows you to transfer large sets of data to your specifications.

This way you can avoid having to copy and paste data or follow tedious methods to download it.

5. No Coding Required

Through Zapier’s use of zaps, users don’t have to worry about coding automation or instructions, making it easy and hands-free. 

Are There Any Minimum Requirements Necessary To Use Zapier?

No, there are no minimum requirements necessary to use Zapier.

Instead, you can create an account for free and try your hand at the interface no matter your skill level.

And, since zaps are already coded to process events, Zapier doesn’t require prior coding knowledge.

How Much Does Zapier Cost?

Zapier has various plans ranging from the basics to a company with enterprise features.

These plans include:

  • Free – $0 forever
  • Starter – $19.99 per month billed annually or $29.99 billed monthly
  • Professional – $49 per month billed annually or $73.50 billed monthly
  • Team – $299.99 per month billed annually or $448.50 billed monthly
  • Company – $599 per month billed annually or $898.50 billed monthly
screenshot of the zapier pricing table

With each plan upgrade, you can expect increased monthly task allotments and access to more integrations.

You can also expect increased zaps and users and decreased update times.

Does Zapier Have an Enterprise Version Available?

While Zapier does not offer an explicit enterprise plan, the company plan offers enterprise features.

These features include: 

Zapier Promotions & Savings

Before choosing one of Zapier’s paid plans, you might want to take a look at what promotions and savings it has to offer.

Does Zapier Have a Free Trial?

Yes, Zapier offers free trials of every paid plan version for anyone looking to automate their daily processes.

The free trials last for two weeks before users have to pay.

Moreover, Zapier also offers a free version with a limit of up to 100 tasks a month.

Zapier’s free version also only offers:

  • Five zaps
  • 15-minute update time
  • Single-step zaps

Does Zapier Offer Coupon Codes?

Unfortunately, Zapier does not offer any coupon codes.

But you can save money when billing annually compared to the monthly payment plans. 

Does Zapier Have a Lifetime Deal?

Zapier doesn’t offer a lifetime deal as plans are billed either monthly or annually (except for the free version).

But, with the company plan, you can expect to have a near endless capability for implementing zaps and automating processes.

Who Are Zapier’s Main Alternatives?

Zapier is one of the leading workflow automation platforms on the market today.

There are several alternatives available though, including Workato, Make, and Integrately.

1. Workato

Workato is a cloud-based integration platform.

It enables users to connect their apps and automate their workflow.

Unlike Zapier, which focuses on small businesses, Workato is designed for enterprise users.

It offers a wide range of features, including real-time data synchronization, intelligent workflow automation, and bi-directional data mapping.

But Workato may be a bit too complicated for small businesses, as it is not as user-friendly as Zapier.

2. Make

Make is a platform that lets you create automated workflows, or “Zaps,” between different online applications.

Unlike Zapier, which offers a pre-built library of Zaps, Make allows users to build their Zaps from scratch.

This makes Make ideal for users who need a custom workflow that isn’t already available on Zapier.

Furthermore, Make offers a visual editor that makes it easy to see how your Zap is configured and spot any errors.

All in all, it’s great for users who need more flexibility and control over their automated workflows.

3. Integrately

Integrately is a tool that allows users to connect their apps and automate their workflows.

It focuses on helping users connect their apps so that they can work together more efficiently.

For example, when you add a new contact to your CRM, Integrately can automatically also add that contact to your email marketing list.

Similarly, say you create a new task in your project management app.

Integrately can automatically create a corresponding task in your team chat app so that everyone is aware of the new task and can start working on it right away. 

How Does Zapier Differentiate Itself From Competitors?

Zapier is a unique company that provides a valuable service to its customers.

Unlike its competitors, Zapier offers many features that make it a valuable resource for businesses and individuals alike. 

One of the most crucial ways that Zapier differentiates itself is through its focus on automation.

By automating tasks that would otherwise be manual, Zapier saves its users time and money. 

Moreover, Zapier also offers integrations with a wide variety of applications, making it easy for users to connect the apps they use most.

As a result, Zapier can provide a level of customization and flexibility that its competitors cannot match.

Ultimately, Zapier’s commitment to innovation and customer satisfaction sets it apart from the competition.

It’s the leading choice for anyone looking for a reliable automation solution.

Who Is Zapier Best For?

Zapier is well-suited for small businesses and solopreneurs who want to save time on repetitive tasks.

Its wide range of integrations and ease of use make it an ideal solution for busy entrepreneurs who want to work more efficiently.

Why Is Zapier Best for Small Businesses?

There are a lot of reasons why Zapier is the best option for small businesses.

First of all, it’s very affordable.

You can get started with a free plan, and upgrade to a paid plan if you need more features.

Secondly, it’s very user-friendly. 

Even if you’re not tech-savvy, you’ll be able to figure out how to use Zapier with ease.

Thirdly, Zapier integrates with a ton of different apps, so you’ll be able to automate all kinds of tasks.

And fourth, the Zapier team is extremely helpful and responsive, so you can always get help if you need it. 

Is Zapier Easy To Use?

Zapier has a user-friendly and very intuitive interface.

Moreover, it requires no coding experience to set everything up according to your needs.

This makes it easy to automate simple tasks between different apps, which saves you a lot of time.

Plus, there’s a generous free plan that allows you to try out most of the features.

That way you can familiarize yourself more with Zapier’s perks before deciding whether you want to upgrade to a paid plan. 

What Features Do Some Users Love?

Zapier users love the fact that it allows them to automate complex tasks with just a few clicks. 

One of the most popular features of Zapier is its “filter” function, which allows users to specify which data from a given app should be passed on to the next app in the zap.

This can be extremely helpful for avoiding duplicate data or for ensuring that only relevant information is passed on. 

Another popular feature is Zapier’s “delay” function, which allows users to specify how long a zap should wait before running. 

What Features Do Some Users Find Frustrating?

While Zapier is a great tool for automating tasks, some users find its interface to be confusing and difficult to navigate.

The app can also be buggy from time to time, and certain features (such as the ability to schedule tasks) are only available to paid users.

But, many of these issues can be addressed by taking the time to familiarize oneself with the app and its capabilities.

For those willing to put in the effort, Zapier can be an invaluable resource for streamlining workflows and increasing efficiency.

Frequently Asked Questions

Do you still have questions about Zapier?

We’ve answered a few frequently asked questions below.

vector graphic showing an illustration of how to build a website

Is Zapier a legit company?

The short answer is yes.

Zapier is a legitimate company that has been in business since 2012.

They have over 50,000 customers and millions of dollars in funding from well-known venture capitalists.

Zapier also has an A+ rating with the Better Business Bureau.

What kind of software is Zapier?

Zapier is a form of middleware, a program that interacts with other software, apps, and platforms to facilitate actions and services.

Can Zapier make API calls?

Yes, Zapier can make API calls when a user connects the integration Webhook by Zapier.

Wrapping Up

Zapier is a versatile yet user-friendly tool ideal for businesses looking to optimize their workflow.

Rather than having to repeatedly do certain tasks, with Zapier you can automate the whole process and focus on the more challenging tasks.

Signing up for Zapier is easy and comes with a free trial for its premium features.

We’d love to hear about your experiences with the platform.

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