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BlueMail – Intuitive Email Management for the Productive Entrepreneur

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Bluemail Featured

Continuing the trend of sharing essential productivity tools for us, the blog entrepreneurs, such as Qoruz, Audials One, Pure Chat and Vtiger,  today’s’ post is about BlueMail.

In a nutshell, BlueMail is an email management tool, but this does undeserving service to this fantastic app. After experimenting with BlueMail for a while, I can share details of it easy configuration, push services, people switch, clusters, groups, and unmatched UI.

It’s a rarity to find someone operating with a single email client. Having emails on multiple email platforms such as Gmail, Outlook, and Yahoo is common. Even I have about seven email ids, which is an insane number to track and remain updated.

The downside of owning active and multiple email ids, in my opinion, are:

  • Reduced productive hours as we have to switch back-and-forth to check and reply.
  • Missing out on important emails and potential business revenues.
  • Higher time consumption in logging to every email account on a regular basis.
  • Missing out on subscription and renewal updates. It’s not uncommon for me to forget to pay the GoDaddy renewal fees every damn time!

Unless you’re hiring a human assistant to deal with multiple contact points, let’s work with a Virtual VA. There are other email management tools in the market but I noticed that BlueMail got ranked on Must Have Apps for 2017 in the Today Show (video proof) so let’s find out what’s special about them.

Downloading BlueMail is easy. BlueMail is free to use. It is available on Google Play, Amazon Apps, and App Store. The Mac and Windows desktop clients are coming soon. The tool syncs with Android Wear and Apple Watch also.

In less than 15 minutes I was up and running with my seven accounts without any need to know the configuration details. This is where I started to understand why people love BlueMail so much.

BlueMail Features List

Bluemail Overview

BlueMail gives us a unified interface where we can connect multiple email clients such as Gmail, Yahoo Mail, Office 365, Outlook, and many others. It automatically configured my POP3, Exchange, and IMAP accounts. Once we connect all the active emails, it shows a unified display screen. It was a pleasure to have all my emails accessible to me. BlueMail offers a people-centric approach where we gain the ability to focus on emails, from people or groups. Their intent to make emails people-friendly. When focusing on emails from people only, I could handle what matters to me the most and prioritize my time. Even better, I configured the app to notify me instantly for emails just from people; this is a fantastic way for me to be on top of things during the day while still not being overly interrupted.

BlueMail supports a lightning fast push notifications for my accounts, where other email clients did not have push! It helped me stay in touch without the need to periodically check my emails just to see that nothing interesting is coming through.

Bluemail Email Syncs

 

Though a smartphone enables 24×7 connectivity, we do need some quiet time from work, right? In that case, BlueMail has custom mobile notifications features where we can set preferences for each account individually. A huge thumbs up for this feature! Some of the customizations are Custom Sounds, Quiet Hours, Snooze Alerts, Visual Pop-up notifications, LED Light, and Vibrate. I do work late on some days, so what I loved the most is the ability to get some quiet time without audible notifications.

BlueMail has a concept called Group Mail, which is pretty cool for businesses with teams. It brings the power of productivity to groups without the need for a corporate IT infrastructure. Once the software is installed and configured, we can create a Shared Group.

For instance, I have a team of writers, and I need to update them daily. I can create a group titled ‘Writers,’ add the members to the group and send emails seamlessly without plugging in the email ids of the members every time. Groups are identifiable by their designated avatars, so everyone can immediately recognize the group.

While Gmail and Outlook segregate the nature of emails such as Social and Updates successfully, often emails that we wouldn’t want to see in our primary folder bypasses the segregation system and lands on the Inbox. I noticed that BlueMail has a strong bifurcation system where with some chosen settings, I could decide to cluster machine generated emails and service updates to separate views. This proved to be very effective method for me to dig into the full context for some of the services and find that invoice, or ticket I was looking for, in a breeze.

I can also mark emails to reply later.  This feature helped me handle emails when I want.

It is easy to identify folders and contacts with their visually appealing avatars. I also see a rich set of features that fulfill the purpose of an email management system such as Rich Text, Swipe Options, Menu, Signature Styles, lots of different Themes, a Dark Mode, varied Style options, and other personalization capabilities. The UI is stunning, with an intuitive and crisp material design.  This alone sets BlueMail higher than the rest.

Lastly, I use a Samsung tablet, and sometimes certain apps increase the lag time, making the device slow. I didn’t face any such a problem with BlueMail. The app is blazing fast.

Takeaway

I find BlueMail useful for blog entrepreneurs. Bloggers personify the notion of “activity,” and this could be one of the productive tools that we need on a daily basis.

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Chitraparna Sinha is the founder of Esmee Network, a company that offers digital marketing solutions to business owners through creatively engaging content development and marketing services across multiple verticals to improve branding and business revenue. She has been writing weekly columns on BloggingTips since early 2012.

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3 Reasons Why Bloggers Love Google Chromecast in their Home Office

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As bloggers and entrepreneurs, we are are usually working 80 to 100+ hours per week, so we don’t have to work 9-to-5 for someone else. While the concept of all of this is great and fine, we are living most of our lives in our own home offices. With so much time being spent in a specific location, it’s important to make sure our environment isn’t just a fun place to be, but also one that’s productive and efficient as well.

One of the best ways to accomplish this, is to maximize the amount of space we have, while also getting the most out of our favorite electronics, items, desk space and more. To help with this process, I recently got my hands on the latest Google Chromecast and started thinking about how great of a tool it is, not just for entertainment, but also for productivity and making my work space better in the process.

With all of this in mind, it also gave me the idea to write this list post on how every blogger can benefit from adding one to their home office or workspace. Here we go!

Stream from your Phone to TV

In addition to working from home, bloggers and entrepreneurs are usually working from their mobile devices when they are on the go. Not only will a Google Chromecast work with your TV through an HDMI port, it will also allow you to watch shows, listen to playlists and more right through your mobile device. This is perfect for when you are working in one room, then have to leave for another, but don’t want to miss what’s playing on TV or any audio or music you might have streaming.

Works with the Streaming Apps you Know and Love

Remember when there were only a couple hundreds apps to choose from? Those days are long gone, and now it seems like there are apps for everything — whether it be for business, productivity, gaming, or even personal use.

Again, Google Chromecast makes it easy for anyone to enjoy TV shows, movies, videos, songs, games, sports and more from over 2000 apps like Netflix, YouTube, YouTube TV, and HBO NOW.

When it comes to working out of the home or planning to build out a new home office, this also eliminates the need to worry about cable cords and wiring!

Start Streaming with Just Your Voice

Eliminating cords and additional wiring in the home or office is always great, but there are still times when you need to look around for the controller or have to plug something in. This can waste a lot of time if you are trying to get work done throughout the day.

Another benefit to adding Google Chromecast into your home office, is that you can control all settings and commands right through your voice. For anyone that might already haver Google Home in place, the two work seamlessly together and make the experience even better!

Not sure what channel your favorite show is on? No worries… just say “Google, play Game of Thrones” and you are ready to go!

Improve Productivity and Technology with Google Chromecast

No matter what type of business or brand you might be running, it’s always great to stay at the forefront when it comes to technology. Not only will this make your workspace more exciting, it will also make you more tech-savvy in the process.

As fun as this post was, and it might make you want to start watching TV, just think about the many different ways you can use Google Chromecast to start improving your productivity and getting more done throughout the day.

#ad  @BestBuy @madebygoogle *IMAGE

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Finding the Right Project Management Software for Your Content Marketing Team

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A project management software is a must-have resource for business. There are hundreds of options for your project management software — all promising to do what the others can do, but better. While this may be true, the fact is that some features may not be necessary for your content marketing team. What works for some may not work for others. So, how do you choose the right project management software to suit the specific needs of your content management team, while not paying extra for features your team is never going to use?

The key to a good project management software is in the essentials. You’ll want to make sure that your software has the foundational capabilities to navigate every stage of your content marketing project from beginning to end successfully. Read below for features to look for, as well as some tips for finding the right project management software for your content marketing team.

Features of A Good Project Management Software

Communication

Without a proper way of communication, your team won’t work as a cohesive unit. Especially for groups working remotely, constant communication with coworkers is among the most vital of components when working as a team. It is critical that your software has a way for effective communication and maintaining adaptability when problems arise.

Trying to run a content marketing campaign without talking about the crafting, writing, and publishing of your content will be virtually impossible. Furthermore, how are you supposed to know who is handling what project and how far along they are? In any aspect of business, communication is vital, and emails will only get you so far. In many cases, a second form of communication is necessary for instant messaging for the clarification of instructions and problems in real-time.

Another useful tool is Zoho, which can help with many different levels of communication and management in your business. To learn more about this tool, we recommending taking a look at this Zoho projects review from Time Doctor.

Collaboration

The foundation of a functional content marketing team is the ability to collaborate. Creating and publishing content involves the hands and eyes of everyone on your team. So, it is imperative that your project management software has collaborative functions.

Content creation and marketing relies on the sharing of ideas, and this includes file sharing. Email cannot provide the pace in which a content marketing team needs to work on files and pass them back and forth between members. Additionally, email can come with some drawbacks — some people don’t check their email often, files can get lost in inboxes, and other email disasters can happen. In recognition of these drawbacks, your project management software must have the file-sharing capabilities at speeds that can keep up with your team members’ ideas and processes.

No matter what advertising or marketing methods you are exploring, the important thing is that you have a PR and marketing platform that can measure your results. A good example of this would be GoodNoon, which is a PR agency that provides placements into world’s largest publications. This is something that can be approached manually, but without the right connections and moving parts in place, it can end up taking a lot more time than expected.

It is also recommended that you supplement your project management software with a collaborative tool such as Google Docs. Google Docs is an extremely cost-effective app that allows team members to work on the same document, in real-time. With these two tools combined, you can work on a document with a coworker on Google Docs, and send it to another employee through your project management software for them to work on or edit.

Project Management Duties

Other than the functions above, you’ll want to make sure that your project management software performs all of the duties that will keep your content marketing campaign running smoothly. Since there are different project management software, each one puts their flare on the user experience of the functions they provide. However, you’ll want to make sure that your software provides some crucial elements.

First and foremost, your project management software or tool needs to have a working calendar. In the process of content creation and marketing, there are deadlines to meet, and you don’t want projects to be constantly up in the air. The firm tracking of dates to remember is vital in any business operation, and your content marketing campaign is no different.

Marking the priority, and the ability to assign tasks to others is another part of a content marketing team’s processes. Facilitating effective time management, understanding the priority of upcoming tasks can keep your team members in the loop. During the creative process of content creation, it is good to know how much time you have to work on a project while acknowledging projects that you have to get started on shortly.

QuickBooks illustrates the importance and convenience of a project management software, saying that “with a project management tool, you won’t need to ask your employees for that one email or the status of that one project. All ongoing and completed work—along with all relevant information—will be instantly accessible.” So, make sure your software can let a team member work on a task, mark it as urgent, and notify the next team member that the project needs to be at the top of their list. This function will elevate time management and productivity levels while avoiding confusion.

Tips For Finding The Right Project Management Software

Calculating Cost

Deciding how much you want to spend on your project management software is tricky. Of course, you want to provide the best tools for your content management team, but you’d also like to be cost-efficient. Things to consider when calculating the cost of your software are how well it performs necessary duties, alternative software, and your team’s feedback on the software you’re considering to go with.

You don’t want to be paying for extra features that are going to be seldom used or little understood by your teammates. So, make sure you try out and  do your research on other project management software and listen to your team’s feedback.

Trying Alternatives

How else are you going to find out exactly what you need in a project management software than to try out all of your options? You wouldn’t blindly buy a car without doing your research first, would you? While a project management software is not as expensive as a car, it will save you time, money, and frustration to take the time to make sure you are going with the right one.

There are many options for a project management software, and all come with different ways to perform the same tasks or offer different functions entirely. Your object here is to see how well the user experience and services offered corresponds with your content marketing objectives and team member preferences.

Get Feedback From Your Team

Your team’s input on the project management software you are considering could ultimately make your decision for you. If your team doesn’t like or understand the software you are thinking of choosing, it is in everyone’s best interest to go with another software — rather than spending the time and money trying to learn and deal with software that no one likes or understands. User experience is subjective to the people using the software, as well as the tasks you will be performing. If the software you are considering doesn’t fit your content marketing team’s goals or preferences, don’t waste the money on buying it.

Additionally, listening to your team’s opinion will illuminate some function of a project management software that you will lean on heavily and some that you may not use at all. Why pay the extra money for things you won’t use, or waste the money on software that doesn’t carry out the functions you need it to? Your team’s feedback will be valuable during your decision to choose a project management software.  

Finding the right project management software is a decision that can make or break your content marketing campaign. Instead of wasting time and money, your team could be on its way to creating some very compelling content and marketing strategies. The information above will help you get started on your way to finding the perfect project management software for you and your team.

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Scaling Up? Don’t Forget About Employee Retention

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There are a lot of important things a startup leader needs to keep track of when their business is scaling up. Sales, marketing, production and other operational processes are all crucial for rapid growth, but don’t forget about the element that drives everything else: your people.

If you don’t focus on retention while scaling up, you run the risk of losing the team members who helped you get to this point in the first place. The high cost of turnover, including the time it takes to hire, onboard and train new employees, will likely set you back and hinder your growth, so make sure your team sticks around.

We asked members of Young Entrepreneur Council what it takes to keep your top talent around as you become a bigger, better company.

1. Spend Quality Time With Them

As your company grows, it is easy to focus on the new people coming in, depriving your loyal employees of quality time. The typical thought here is: “Well, they know what they are doing already, so they don’t need me.” That may be true, but they still want you. The best way to retain employees while scaling your company is to carve out some one-on-one time every month with each of your employees.

Mike A. Podesto, Find My Profession

2. Listen And Implement

Find out what your employees like about working for your company and, more importantly, what they would like to see improved. Listen to them and actually implement their ideas. Keep up training — most industries evolve over time so your employees should be provided with the appropriate tools to keep up. Treat your employees with respect and show them that they are valued.

Kristy Knichel, Knichel Logistics

3. Offer Retention Bonuses

In industries where talent is in super high demand and job hopping is common, retention bonuses are an effective tool. These bonuses are paid for staying on board for a certain period of time and generally escalate for lengthier periods of time. For instance, offer $1,000 for one year, $2,000 on the second anniversary, etc.

Eric Mathews, Start Co.

4. Pay Special Attention to Those Who Have Been There Longer

Make sure to recognize the staff members who have been with you for a long time so they never feel unappreciated. People need to feel purpose about what they are doing. When management spends less time working with the veteran staff because they are too busy with new hires, you lose great employees. Spending time with your long-serving staff transfers their positive energy to your new employees.

Sarah Yeverovich, Empowered Staffing

5. Find Out Why They Stay

Make sure employees know what is expected of them and how they can grow as your company grows. Everyone is familiar with exit interviews, but few conduct stay interviews. Find out why employees who have been with you for awhile have stayed and use this information to improve employee retention. Losing employees on a regular basis costs you time and money, so get to the bottom of why people stay.

BlairThomas, eMerchantBroker

6. Reward the Best and Cut the Fat

When you see that your company is growing at a fast rate, you have to prepare your company for it. That means rewarding your best workers and letting go of the least productive. The money you’re paying the slacker will go further when given to the employee who’s already putting in 110%.

Codie Sanchez, Www.CodieSanchez.com

7. Set Very Clear Expectations

We have spent a great deal of time creating an employee handbook and fundamentals for our team members to follow. We set expectations upfront with our staff and make sure that they understand what our mission and vision is for the company.

Michael Hsu, DeepSky

8. Be Transparent And Provide Access to Support and Resources

As your company scales, it’s inevitable that you will face new challenges. It can be easy to lose sight of what’s really important: your team. To scale effectively, maintain a level of transparency and ensure your current employees have access to the support and resources required for achieving success.

Stephen Ufford, Trulioo

9. Promote Internally

Try to promote internally as much as is relevant for your company. Take the time to look at the internal people first and see who is ready for more challenge and responsibility. It will help grow overall morale for people to know that you’ve taken the time and that growth and potential are possible.

Nicole Munoz, Start Ranking Now

10. Improve Your Employee Benefits Package

As your company matures, both early and later stage employees will appreciate more robust benefits like a 401(k) match, generous vacation policies, etc., especially as they compare your benefits package to those at similarly sized companies. Benefits are easier and more equitable to apply to your whole company than individual raises and will have a positive impact on morale and company culture.

Roger Lee, Human Interest

11. Make Sure Your Vision Is Aligned With Theirs

The employees who are most likely to stay with you are the ones who share your values and vision for the business. Choosing the right people can help you grow faster and more smoothly as replacing key team members is time consuming. Take a little extra time in the screening and interview process so that you’re sure you find employees who are a perfect fit for your company.

Shawn Porat, Scorely

12. Give Employees New Opportunities and Challenges as You Grow

As your company scales, it’s so important to keep employees engaged by informing them of where they fit in with progress and what the overall vision is, and by showing gratitude for their place and role within the company. It’s also necessary to show employees that they have room to grow by keeping them excited and challenged with interesting projects that aid in growth.

Rachel Beider, Massage Greenpoint

13. Foster an Open Relationship Between Managers and Employees

While there isn’t a single solution for employee retention as you grow, one important key is fostering an open relationship between manager and employee, or the departmental manager and their team. Having regular time out of the office is a good way to foster that direct and open dialogue so you or your managers can have a good pulse on issues that may arise.

Douglas Baldasare, ChargeItSpot

If you enjoyed this round-up article and actionable tips from experts around the world, I recommend you also take a look at our latest how to start a blog article, with advice and tips from over 82 different experts around the world. Blogging is one of the most effective ways to create content and bring audiences back to your site. Make sure you have a quality blog representing your brand onli

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